For AI agents: Markdown version of this page · llms.txt
Prompt · works in Instinct, ChatGPT, Claude, Gemini or any other assistant that reads plain-text files

Track bills and invoices with one free prompt

This page gives you a free, copy-ready prompt for this job (it captures new bills and invoices, runs duplicate checks and builds a due-item review queue: vendor, invoice, amount, due date, duplicate check, review status), plus the $19 standing-agent version that runs it on repeat without re-pasting rules.

It captures new bills and invoices, runs duplicate checks and builds a due-item review queue: vendor, invoice, amount, due date, duplicate check, review status. The prompt below is the do-it-yourself version.

Get the standing agent · $19Jump to the prompt
✓ Free to copy✓ No signup✓ Sample data labeled

The prompt

Process these new bills: [paste vendor, invoice number, amount, due date]. Check each against my recorded bills for duplicates by vendor, number and amount: [paste sheet]. Output a review queue with a DUPLICATE CHECK column. Flag suspects, do not delete or pay anything.

What to bring

Bills arrive by email and post, duplicates slip through, and the due-date surprise is a month-end tradition nobody wants.

What a good run returns

Vendor, invoice, amount, due date, duplicate check and review status, in a Bookkeepers Bills & Invoices Workspace folder.

Where the free version ends

A prompt runs when you remember to run it, from whatever context you paste, and it forgets the rules between sessions. The Bills & Invoices Agent ($19 one-time) installs this as a standing workflow: fixed evidence rules, a saved output in your own Drive every run, fictional-data testing before real work, and hard stops before anything sends, spends or publishes. More detail on the AI bill and invoice tracking guide.

Questions people ask

Is this prompt really free?

Yes. Copy it, paste it into any capable assistant, bring the inputs listed. No signup, no email gate.

Which assistants does the prompt work in?

Any capable chat assistant: Instinct, ChatGPT, Claude, Gemini, Grok, DeepSeek, Perplexity, Microsoft Copilot, Hermes, OpenClaw, Town, Muse and others.

What is the difference between the free prompt and the $19 agent?

The prompt is a one-off: you re-paste the rules every run. The $19 agent is the same job productized - tested setup, saved files, consistent output, standing cycle.

Last updated 13 September 2026 · Reviewed by the AI Agent Skills team.

$19 one-time · 3 files · No subscriptionBuy for $19